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NEW QUESTION 63
Portfolio Prioritization Model is included in the Portfolio management plan and Portfolio Strategic Plan. How does it serve the Portfolio as part of the Portfolio Strategic Plan?
- A. Ensures benefits are comprehensively and holistically taken into consideration
- B. Used as a decision framework to structure the portfolio components
- C. All of the options
- D. Guides the ongoing decisions as to which portfolio components should be added, terminated, or changed
Answer: B
NEW QUESTION 64
You have already created portfolio scenarios (what-if analysis) by reviewing components against prioritization criteria and using analysis techniques (e.g., options analysis, risk analysis, SWOT analysis, financial analysis).
You now want to recommend portfolio scenario(s) and related components, based on prioritization analysis/criteria. You are doing this in order to
- A. Create a basis for decision making
- B. Evaluate and select viable options
- C. Provide governance with a rationale for decision making
- D. Provide a guiding framework to operationalize the organizational strategic goals and objectives
Answer: C
Explanation:
Explanation
You are in the "Develop Portfolio Strategic Plan" process and in particularly performing the prioritization analysis (SPM V3 Page 45 - 4.1.2.3) As per the Portfolio Management Professional Exam Content Outline, Recommend portfolio scenario(s) and related components, based on prioritization analysis/criteria, in order to provide governance with a rationale for decision making
NEW QUESTION 65
While aggregating data from component reports in order to present the portfolio status to the governance board on an upcoming review meeting, which of the following is the most important thing to do?
- A. Disseminating the status to related stakeholders mentioned in communication management plan before the review meeting
- B. Disseminating the status to all stakeholders before the review meeting
- C. Updating the portfolio communication management plan
- D. Perform Communication Requirements Analysis
Answer: D
Explanation:
Explanation
This is a tricky question. Communication Requirements Analysis is used to define the list of available communication methods, evaluate alternatives, and ensure the optimal tool is being used to meet stakeholder needs, it is used as well to filter the needed data from the raw data; the portfolio manager does not need to aggregate all data from the components, he/she needs only to work with just the needed data to get the required information to be presented. In addition, information dissemination will occur after the review meeting in the form of status reports. Updating the communication management plan is not relevant to this scenario
NEW QUESTION 66
In preparing your communications matrix, you identified five communication areas. One is portfolio governance decisions. A communication vehicle for these decisions is:
- A. PMO repository
- B. E-mails
- C. Internal portal
- D. Scorecards
Answer: C
NEW QUESTION 67
You are managing a complex portfolio with high risk levels due to emerging technological breakthroughs and a short benefit window to market your product. You know that managing risk is key to success and you continuously report risks and issues to stakeholders. One of the key stakeholders is furious as he cannot find an issue that has occurred a week ago in the risk register. What should you do in this case?
- A. Inform the stakeholder that you will directly fix this and include it in the risk register
- B. Inform the stakeholder that when positive risks occur they become realized opportunities and when negative risks occur they become realized threats
- C. Inform the stakeholder that risk that have occurred are removed from the risk register and not used anywhere else
- D. Inform the stakeholder that issues are risks that have occurred and are tracked as part of the issue register
Answer: D
NEW QUESTION 68
The portfolio management information system (PMIS) is often a collection of spreadsheets rather than automated tools. An effective PMIS enables the portfolio manager to define, analyze, design, produce, and manage systems to support a successful portfolio. Which of the following is a trait of a PMIS?
- A. Learning hub
- B. All of the options
- C. Recording Stakeholder opinion
- D. Archiving legal data
Answer: D
NEW QUESTION 69
Assume your pork producing company finds that there is an over-abundance of pork products and competitors in the marketplace even though it has had to implement Hazard Analysis and Critical Control Point (HACCP) processes that are a regulatory requirement. Profits are lower than ever before in the history of the company.
Management is changing the company's strategy to also focus on seafood products. You have been asked to complete a gap analysis to:
- A. Compare the current portfolio mix with that with this change
- B. Determine resource capacity
- C. Assess risks with this change
- D. Determine any requirements that must be addressed before the change is implemented
Answer: A
NEW QUESTION 70
Managing risk is key to the success of any initiative. Risk is considered to be inherent in any activity we do in project management and at any level. You are currently assessing risk against multiple criteria and classifying them as part of developing the risk management plan. Which of the below reflects what you are doing?
- A. Quantitative and Qualitative analysis
- B. Categorizing Risks
- C. Graphical Analytical methods
- D. Weighted Ranking and Scoring Techniques
Answer: D
NEW QUESTION 71
Managing risk is key to the success of any initiative. Risk is considered to be inherent in any activity we do in project management and at any level. Risk is part of project, program and portfolio management and has a different exposure in each and every one. Which of the following highlights this difference?
- A. Project and Program risks are risks within the boundaries of the project or program, while portfolio risks can span the organizational level
- B. Project and Programs risks are combined in order to develop the portfolio risk register as an aggregation of both
- C. Portfolio risks are inter-components risks, while program and project risks are not
- D. Risks at project and programs level can be eliminated, but not at portfolio level
Answer: A
NEW QUESTION 72
Portfolios tend to have over or under allocations if the portfolio management is of low maturity. Which tool will help you analyze the resources over and under allocations?
- A. Communication Management Plan
- B. Performance Management Plan
- C. Resource Pool
- D. Resource Histograms
Answer: D
Explanation:
Explanation
The question asks about the tool to use, which is resource histograms. Histograms combine and detail forecasts and ongoing resource supply and demand.
NEW QUESTION 73
One of the major resources on your portfolio is needed by two of the components at the same time. This resource has high technical knowledge and is aware of all the business needs. Which of the following tools and techniques can you use in order to solve this issue?
- A. Sequencing Techniques
- B. Capability and Capacity Analysis
- C. Interdependency Analysis
- D. Scenario Analysis
Answer: A
Explanation:
Explanation
This scenario points to a bottleneck resource issue which needs to be solved by applying resource leveling or project sequencing techniques (prioritization, etc.)
NEW QUESTION 74
Stakeholders are an integral part of the portfolio. The portfolio manager will work with the stakeholders to plan, execute and eventually deliver and close the portfolio. While developing the performance management plan, the portfolio manager plans a series of sessions with key stakeholders to define Key Performance Indicators (KPIs). What are these sessions collectively referred to in a portfolio?
- A. Communication Methods
- B. Communication Requirements Analysis
- C. Capability and Capacity Analysis
- D. Elicitation Techniques
Answer: D
NEW QUESTION 75
As a portfolio manager, you map the business value areas to each component in your portfolio in order to maintain alignment with the organizational strategy. What is the mechanism that will be used for tracking areas of measurement for assessing how the mix of portfolio components is performing?
- A. Portfolio Roadmap
- B. Benefits Realization
- C. Manage Portfolio Value
- D. Performance Metrics
Answer: D
NEW QUESTION 76
Assume you recently took a seminar on portfolio management, and after you returned, you made the business case for it to the President of your consulting firm, recognizing the need to improve the capture ratio of responses to Requests for Proposals. You have been asked to implement portfolio management and recognize that you need to develop orientation and training sessions on it so everyone in the firm realizes why it is essential to pursue. To do so, the best approach is to:
- A. Work with the human resources department and have an instructional design person develop the courses
- B. Develop the courses yourself working with the vendor's materials plus other books and standards on portfolio management
- C. Have the training vendor from the seminar you attended submit a proposal to develop several training approaches
- D. Ask the PMO to develop and deliver the courses
Answer: D
NEW QUESTION 77
In a portfolio, data is an abundant asset, and managing the information aiming for a better decision making is critical. Which of the following are considered outputs to the Manage Portfolio Information process?
- A. Portfolio Process Assets updates, Portfolio Charter updates, Portfolio updates, Portfolio Management Plan updates, Enterprise Environmental Factors updates
- B. Portfolio Process Assets updates, Portfolio Charter updates, Portfolio Reports updates, Portfolio Management Plan updates, Portfolio Component Reports updates
- C. Portfolio Process Assets updates, Portfolio Management Plan updates, Portfolio Reports
- D. Portfolio Process Assets updates, Portfolio Roadmap updates, Portfolio updates, Portfolio Management Plan updates, Enterprise Environmental Factors updates
Answer: C
Explanation:
Explanation
The answer to this question is Portfolio Process Assets updates, Portfolio Management Plan updates, Portfolio Reports
NEW QUESTION 78
You are managing a portfolio in a functional organization and resources are shared between operations and projects. You are continuously performing capability and capacity analysis in order to optimize the portfolio.
Which of the following capability and capacity analysis is used to limit the number OR size of components the organization can execute?
- A. Financial
- B. Human Resources
- C. Knowledge Basis
- D. Assets
Answer: A
Explanation:
Explanation
The financial resource capability and capacity will be constraining factors for the number of portfolio components or the size of portfolio components the organization can execute
NEW QUESTION 79
You work in a fairly small company where the PMO helps in providing oversight to support the portfolio management. In such organization, where are the PMO structure, responsibilities, and implementation approach documented?
- A. Governance Model section in Portfolio Management Plan
- B. Strategic Management Plan
- C. Communication Management Plan
- D. Portfolio Oversight section in Portfolio Management Plan
Answer: D
NEW QUESTION 80
Along the course of the portfolio, you will be monitoring and controlling the portfolio a.long with the related stakeholders and governance bodies. This is done as part of your role in portfolio oversight. As a portfolio manager, which of the following, in your opinion, is the objective/purpose of the Provide Portfolio Oversight Process?
- A. Allocating resources to develop component proposals or execute portfolio components
- B. Balance the portfolio for performance and value delivery
- C. Create an up-to-date list of qualified portfolio component
- D. Make Governance Decisions
Answer: D
Explanation:
Explanation
The purpose of the Provide Portfolio Oversight process is to monitor the portfolio to ensure alignment with organizational strategy and objectives and make governance decisions
NEW QUESTION 81
Working to manage portfolio value is a continuous task. In doing so, as the portfolio manager, you review the monthly and any ad hoc reports submitted by component managers. This month you saw there was an excellent opportunity for major cost savings in two components in the top five on the portfolio list; however, to realize this cost reduction, these components require resources to be reallocated from other components in progress for six months. These forecasts then:
- A. Should be verified by independent estimators for accuracy
- B. Should be accompanied by an analysis of earned value data to ensure the components are using the same method of reporting
- C. Are recommended for consideration by the Portfolio Review Board
- D. Require validation by the CFO and his staff
Answer: C
NEW QUESTION 82
You have been assigned as the manager for a major transformation portfolio in your company. You have a new direction in sight and you need to work with the team to attain the end goal and achieve the expected strategy. You are managing the strategic change and using multiple tools and techniques. What are they?
- A. Gap Analysis, Readiness Assessment, Stakeholder Analysis
- B. Strategic Alignment Analysis, Prioritization Analysis, Portfolio Component Inventory
- C. Prioritization Analysis, Interdependency Analysis, Cost-Benefit Analysis
- D. Scenario Analysis, Capability & Capacity Analysis
Answer: A
NEW QUESTION 83
Calculate the composite index for the following portfolio having CPI weight = 80% and SPI weight = 20% Larger image
- A. 0.9
- B. 1.1
- C. 0
- D. 1.5
Answer: C
NEW QUESTION 84
As a portfolio manager, you realize the importance of communication for the success of a portfolio. You are now developing the portfolio management plan and are looking for the portfolio current risks status including high risks. Which of the following contains what you are looking for?
- A. Portfolio Process Assets
- B. Portfolio Reports
- C. Portfolio Management Plan
- D. Portfolio Charter
Answer: A
NEW QUESTION 85
When managed correctly, the balanced scorecards can change the way an organization does business.
Balanced scorecards keep focus on results. Which of the following are factors that can be targeted by the Balanced Scorecards method?
- A. Reward, Leveraging Skills, Leveraging Information Systems, core competencies
- B. Product Manufacturing, core competencies, response times, maintenance costs, shareholder value
- C. Learning & Growth, Internal Process, Customer, Financial, Reward, maintenance costs, market value, supplier value
- D. Product Manufacturing, core competencies, response times, reward, shareholder value
Answer: B
Explanation:
Explanation
Rewards, market value and supplier value are not part of the balanced score cards factors.
Pay attention, SPM is just a reference guide for the exam, so you will definitely have similar questions from outside the SPM in the exam. This question is based on experience and on multiple insights from exam questions
NEW QUESTION 86
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